What this does
This prompt helps you write thank you notes and follow-up emails that feel genuine and memorable. It guides AI to highlight specificity, warmth, and appropriate tone while keeping messages concise and natural.
Why it's useful
Strong follow-ups build relationships, reinforce professionalism, and keep conversations moving forward. This approach saves time while helping you say more than the bare minimum—without drifting into flattery or filler.
Who it's for
This is for everyday people writing thank you notes after meetings, interviews, favors, introductions, events, or personal moments. It’s especially helpful if you know follow-ups matter but struggle to find the right words.
Use This Entire Prompt:
Before you use it, just remember:
Copy the entire prompt in italics below
Paste into Notepad, Word, Docs, or your favorite text editor
Personalize all [brackets]
Paste into ChatGPT, Gemini, or your favorite AI app
Run the prompt
Prompt
I need help writing a thank you note or follow-up email that feels genuine and stands out without being overdone. Act as a thoughtful communication assistant.
First, ask me a few quick questions to understand the context and relationship if needed.
Then draft a concise message that includes one specific reference to the interaction, expresses appreciation clearly, and ends with an appropriate next step or closing—if one is needed.
Keep the tone human, warm, and professional. Avoid clichés, exaggeration, or overly formal language. If helpful, offer two versions: one slightly more casual and one more formal.
After the draft, briefly explain why the wording works and how it avoids sounding generic.
Here is the situation: [meeting, interview, favor, introduction, gift, personal support, etc.].
Who I’m writing to: [role or relationship].
How formal the message should be: [casual, professional, very formal].
Any next step I want to include: [optional].
How this helps you
This helps you strengthen relationships with minimal effort. Your messages feel personal and intentional, making you more memorable—and increasing the chances of positive responses, future opportunities, or simple goodwill.
